Automated document processing – the better approach in the accounting department

Nowadays, when the digital progress is remarkable, intelligent solutions for automating a number of work processes are a normal part of company policy. Smart Soft’s intelligent document processing software is proof that we can achieve great accounting results in minimal time and with minimal human resources. For this purpose, it is necessary to simply integrate it into the company’s structures and then make sure of the definite business results. They will not be late! Because with the help of such innovative solutions, not only money and valuable time are saved, but also more lasting and loyal relationships with partners and customers are established. Worth a try, definitely.

Why to streamline the work with documents and what is the way?

People waste a lot of time in manual processing of company documents – invoices, contracts, bills of lading, goods receipts, insurance claims, employment questionnaires (survey cards), etc. In order to simplify and ease the work process and more importantly – that in the accounting department, it is necessary to use software with which each work step can be automated. Here’s more on the subject:

• this is completely possible with solutions like those of Smart Soft’s software – created for modern business and over time becoming a “must have” for any larger company. With such additions to corporate structures, many things are achieved, among which is the increase of time for employees, the reduction of labor costs, the increase of trust among partners and customers, but most importantly – the increase of accuracy in information processing;
• and one more thing… The software has a variety of applications including invoice scanning and data extraction, document classification, OCR solutions and many more. It is important to know that software solutions like this are designed for the modern business, which strongly needs optimization of all processes of financial accounting;
• handling a large number of documents can not only be a tedious task, but also put at risk the accuracy of submitting payment amounts and key information related to goods and suppliers;
• the good news is that there is already a solution for all these critical points and it is called Smart Soft – the company offers users a list of innovative, intelligent and working solutions that are easy to integrate with other programs, and artificial intelligence allows their machine learning and continuous improvement of functionalities.

If until a few years ago it was unthinkable to rely on software for document processing (organization, scanning, information extraction and sending), today this is the logical outcome of every company’s history, at the end of which everyone is satisfied – owners, employees and partners. Smart Soft’ software has taken care to offer the modern entrepreneur solutions with which the work in the accounting department will be rationalized and the results will be even better for all parties.

What solutions does Smart Soft’s automated document processing software offer?

When it comes to intelligent document processing, everyone wants to know more details about the options available to them. They are not few at all… Here are some of them:

• invoice processing automation – writing and processing invoices is a very important part of any accountant’s job. Just one small mistake and the financial losses for the company can be really serious – so it is essential to think about software that will optimize the management of a large number of documents, and the manual intervention will be minimal. Smart Soft offers just such a solution;
• document classification – another extremely useful functionality that is worth implementing in the company’s structures. Document classification is intelligent, and the process includes easy integration with other applications, machine learning, and achieving very high accuracy in key information management as well;
• OCR – or in other words – optical character recognition. With this technology, identification of symbols and documents in a photo version, which are not electronically readable, is achieved. With the help of development, the scanned document is digitized and the image is transformed into a text format that can be processed then. Character recognition is a reliable technology that offers file reconstruction, saves time, reduces the likelihood of problems and eases the accounting process in general.

Intelligent document processing is a way to improve the company’s reputation, to optimize the work process and to ensure more time for your employees, which can focus on other tasks.

For which business areas it is applicable?

One of the most frequently asked questions when it comes to Smart Soft’s software is its business application. The technology adapts perfectly to the needs of many companies operating in the field of trade, healthcare, cosmetics, wholesale, etc. Its flexibility and easy integration with other programs make it a mandatory component of any company policy.

Conclusion

Technological solutions such as intelligent document processing by Smart Soft’ software are a real relief in a world that is subject to computers and global digitalization. The manual processing of documents can safely be said to be outdated because it wastes a lot of employees’ time and is a prerequisite for making mistakes.