Some things are so necessary that it is unthinkable to be deprived of them. Especially when it comes to streamlining accounting processes which includes many activities – scanning, data extraction and analysis, archiving, exporting, etc. Today we will talk about scanning in more detail the scanning of invoices, which is defined as a task with a high degree of complexity from the point of view of the time we spend for the purpose.
Can scanning invoices be easy and error-free?
Solutions such as invoice scanning ocr software are must-have for the modern business which is constantly expanding to cover new professional horizons. SmartSoft Invoice Scanning is a development that was created to help organize this type of documents which are then processed and organized by type. Scanning and importing are the first and most important steps of this whole process that no longer need to be done manually.
With the help of such technologies, it becomes quite possible to scan company invoices in minimal time and without making mistakes. Before this, a set of criteria with a key meaning is set, the most important of which is the conversion of paper/scanned documents into a digital version. Such a function not only facilitates the work process, but also provides more time for employees to focus on more important business-related matters.
Another important thing in this case is the easy organization and storage of the invoices afterwards. Also, users will be able to count on intelligent field extraction, criteria-based classification, less errors and time spent. The physical place for storing invoices is replaced with a virtual one, which optimizes the accounting work and makes finding the necessary information much easier.
What is OCR and how it helps to scan documents?
Optical character recognition or OCR is a technology that is a game changer and this has been categorically proven over time. As manual sorting and processing of company documents such as invoices is an error-prone process, it is worth replacing with software which helps streamline every single step. More information on the topic:
- SmartSoft Invoice Scanning is designed to help businesses – with the help of this technology, time is saved, errors are reduced, profit is increased, organization is improved. Isn’t this a sufficient motive for any company to integrate such technology and rely entirely on it when it comes to streamlining accounting processes? It is no longer necessary to scan and process each document manually – OCR is the thing with which this will remain in the past;
- processing of all types of documents – whether it is scanned, pdf documents, invoices received by email or other types of formats, SmartSoft Invoice Scanning software will handle them all without a problem and down to the smallest detail. Documents can be directly scanned or sent as a PDF file, as in both cases the technology will handle them flawlessly;
- intelligent capture of invoice data – technologies such as SmartSoft Invoice Scanning have the potential to find and read key fields that contain the name of the supplier, amount due, number and type of goods, etc. This is possible thanks to a predefined template that can be easily defined anew so that the system can recognize the new information automatically;
- export after processing the documents – when invoices are scanned and processed, they are then saved in pdf format and archived according to their type. This is another function of the invoice scanning OCR features that can now be easily managed and organized so that they are easily found.
To conclude this point, we will say that SmartSoft Invoice Scanning is something that every company (small or big) deserves. It will not only improve the way of working in the accounting department but also bring the company more profit. This is so thanks to the software that reduces errors related to the amounts owed, and improves both profitability and partners relations.
What are the main benefits of this software technology?
As we already said, automatic invoice scanning and processing is not a chimera, but a modern reality that you can be a part of. To make this happen, you simply need to integrate the intelligent scanning software with the help of OCR – a conceptual solution for ambitious businesses.
Its advantages are extremely many, one of which is the user-friendly interface, the direct connection with the scanners, the automatic finding of the fields in the invoice, the saving of templates and the intelligent finding of new ones etc. Other pluses are the extremely high recognition accuracy as well as the ability to upgrade until reaching a version with end-to-end processing.
Conclusion
You may already know why you need to integrate into your business software structures to automatically scan invoices (many at once also)? Convenient to work, scalable and leading to top results, the technology is simply a must for large businesses that I work with many invoices on a daily basis. SmartSoft brings to your attention innovative solutions of this kind that are worth taking advantage of right now!
